Why Workforce Payroll Begins at the Time Clock

Optimizing your payroll process is vital to taking control of labor costs and compliance management. It begins with automating the process. Time clocks collect valuable attendance data and your payroll solution uses that data to process an accurate payroll.  

Yet payroll automation is only a first step towards workforce payroll optimization. Workforce payroll optimization requires integrating your attendance data with other systems to improve WFM decision-making. Here are some of the WFM opportunities your company can take advantage of when it integrates time clock data with a WFM solution. 

Take Control of Absenteeism and Presenteeism 

Workforce productivity can be decimated by the two-sided coin of absenteeism and presenteeism.  Whether it’s workers not showing up or showing up and only going through the motions, these attendance problems impose great costs on the company. 

Analyzing the time clock data against team productivity metrics highlights their relationship. It also puts a spotlight on teams or workers that may need assistance achieving greater schedule adherence. Investigating the causes of poor schedule adherence could reveal broader policy or enforcement issues. With these issues revealed, they can be addressed.  

The result is improving the cost efficiency of the workforce. 

Empower Employees to Contribute to WFM 

You can shift some responsibility to workers to help manage their schedules. A shift most will welcome and could lead to greater schedule adherence. 

Integrate your scheduling system with your time clock to create self-management opportunities and let employees get proactive about their own schedule management. For example, companies with a Workday Timecom integration can use the AccuSchedule module to: 

• Push upcoming schedule data to the time clock so workers always know when they're scheduled. This provides ample time for them to resolve any potential scheduling conflicts. 
• Allow workers to submit time off requests from the time clock or web application. It simplifies the process, saving everyone time.  
• Share accrued and used time with the time clock, so workers will know how much time to request. It also creates an automated record of requests, including whether they're approved or denied.  

Giving employees a degree of ownership over their schedules can improve attendance and productivity. A tool like AccuSchedule not only gives supervisors scheduling tools to optimize WFM, but also pushes functionality to the time clock that employees can use to contribute too. 

Business Intel is Available Right at the Time Clock 

Analyzing attendance data collected at the time clock can also lead to workforce payroll optimization. You can use it to: 

• Identify potential time punch fraud if the same two people regularly clock in together. 
• Improve compliance with break laws both by employees and managers who may be calling workers back early. 

• More accurately gauge employment costs against productivity. 

If your company isn't currently using its time clock data to improve workforce management, start by looking backwards. Create baselines of past performance. With a baseline, you can set goals for improvement and use future reporting to manage behaviors into alignment with the WFM objectives. 

Time Clocks are a Tool for Your Entire WFM Environment 

With integrations with WFM and HCM systems, time clocks collect and share data that are the source of actionable insights. Supporting an accurate payroll is the minimum you should expect from your time clocks. When you make them part of your WFM environment, they become valuable tools to optimize your workforce payroll. 

ATS time clocks and Timecom are designed specifically to integrate with Workday Time Tracking and Oracle Time and Labor, which makes their integrations broad and easy to manage. To learn more about how your workforce can benefit from Timecom integration into your Workday or Oracle system, schedule a demo with one of our specialists.