Even if you hire only those who you know will be the best employees, attendance violations are bound to happen. Whether it’s a misinterpretation of policy or something unexpected, having a system in place to handle performance issues is essential to productivity. Your company needs to be on the right track to manage any attendance issue that may occur.
Clear Attendance Policy
A clear attendance policy is written in plain English and posted where everyone can see it. It should include all your expectations regarding attendance requirements. When you create it, make sure to examine it carefully to see if there are any conflicts, contradictions, or loopholes. If it any part of it is confusing, revise it before publishing it. This standard will be what management and your workforce will refer to when addressing any issues.
The policy can be posted anywhere that is easily accessed by management and the employee. A physical bulletin board near a break room or the employee time clock or a common area is a good choice Another option is to post it to your company website where it can be downloaded and printed off as needed.
Training is a major aspect to productivity. New hires need to get used to the way that your company is run. If you change your policy, you will have to train your current team with the new requirements. Teach them in detail what has changed and what they can expect. Training encourages productive and proactive behavior with your staff.
Documentation is key to finding and handling a problem with attendance. By using an efficient attendance documentation system, management will have the ability to view trends and decide if action is needed to improve a team member’s performance. When an employee’s time is accounted for, it can be presented to them if a problem should arise and management can work with them to achieve to a cohesive solution.
Good employee attendance and adherence to your time policy shouldn’t be overlooked. A time policy should not only work to curb bad practices, but to promote good ones. If a worker shows commitment to his position, he should be acknowledged for his dedication. This also shows co-workers that there is benefit to acting within the best interests of the company.
A consistent policy is an effective policy. Management should enforce the directives as needed. There will be instances where the reasons for attendance problems are valid. Every employee is different and has his own life. That being said, no one should be exempt from the rules. The independent incidents should be investigated on a case-by-case basis, but policy itself should apply to everyone equally. This helps the team understand what is expected of them.
When a clear and strong attendance policy is used to guide employees toward better habits, everyone benefits. The worker is more satisfied with his job and management has a higher level of productivity. By using these tips, you will move your company in the direction of growth and achievement.