Taking a Swipe Card Time Clock to a New Level

3 Ways to Avoid Payroll Errors with a Swipe and Go Workflow  

ATS's new Swipe and Go workflow provides a touchless time clock experience without increasing the risk of payroll errors. Whether your organization is new to automated attendance data solutions or moving from a system with a contactless workflow, you can achieve all the benefits of automation and a contactless time clock with a Swipe and Go-enhanced ATS time clock. 

Your Swipe Card Keeps Workflows Simple 

Your employees already know how to swipe in and out. Perhaps they already swipe with your existing time clocks. If not, nearly everyone knows how to use a contactless credit card. The ATS Swipe and Go workflow is the same process, so you likely wouldn’t need to re-train your employees on a new workflow to use Swipe and Go. 

Since no retraining is needed, your company won't experience any user error increase at the time clock when Swipe and Go contactless time clocks are deployed. Workers will continue to use their existing badges. With a simple swipe, the time clock will display the employee's name and whether the punch is recorded as a clock in or clock out.  

 Employees Can Make Adjustments at the Time Clock 

In some cases, the time clock may register a swipe incorrectly. This mistake is usually a consequence of the worker having missed a punch. A worker rushing onto the floor at the start of a shift may forget to punch in. Since no clock in punch was made, the time clock will read the end-of-shift swipe as a "punch in." 

With the Swipe and Go workflow, the employee will immediately see that the clock has erroneously recorded the punch type. Instead of communicating with a manager or HR, they can correct the error right at the ATS time clock using the touchscreen. In this instance, the time clock will need to be touched, but this is typically uncommon.  

Specifying a job change at the time clock is another common scenario where the worker may be required to touch the screen. Managing hours for workers who have different jobs with different pay rates is a ripe source of a payroll error.  

As workers will also see their job role displayed on the ATS time clock when they punch in, they can make sure they're clocking in under the right one. If not, they can enter the job transfer in real-time, avoiding a costly, time-consuming correction after payroll has been calculated. 
 

Finding the Right Balance between Safety and Simplicity 

Making a manual modification through the touchscreen means a few interactions are no longer touchless. The need to correct errors is an outlier, and the potential safety hazards can be minimized through additional time clock safety protocols.  

While they are outliers in terms of the number of employee interactions at the time clock, they can have an outsized impact on the administrative costs of producing an accurate, compliant payroll if not quickly corrected. The Swipe and Go workflow enables those real-time corrections. 

Using a swipe card time clock helps your company avoid payroll errors without complicating the clocking in and out process they already know. On balance, allowing the occasional touchscreen interaction makes sense when compared to the costs of manually correcting payroll errors on the back-end.